Terms of use

AAEC Billing is the boarding and billing system of Amity & Albright Equestrian Center, operated by Arkansas Equine Company LLC dba Amity & Albright Equestrian Center (“we”). These terms cover the staff app and the client portal. By signing in or using them you agree to these terms.

Who can use it

The staff app is for our owners, managers and staff whom we authorize. The client portal is for our boarding and outside-horse clients and the people they list on their account. Keep your sign-in email secure; sign-in links work once and expire after a short time.

Your boarding agreement comes first

Services, rates, due dates and late fees are set by your boarding agreement and our current rate card. The portal shows your account and lets you pay, upload documents and send requests; requests that change billing (adding a horse, changing services, moving out) take effect once our office confirms them.

Payments

Online payments are processed by Stripe under its own terms. A payment is applied when Stripe confirms it; bank (ACH) payments can take several business days. You may also pay by check to Arkansas Equine Company LLC.

QuickBooks Online

We connect AAEC Billing to our own QuickBooks Online company to keep the business's books. The connection sends clients, invoices, credits and payments one way, from the app to QuickBooks; it doesn't change other QuickBooks data. Only an owner can connect or disconnect it, and it can be disconnected at any time from the app's settings or from QuickBooks. QuickBooks is a product of Intuit Inc., which is not responsible for this app.

Acceptable use

Use the app only for your own account or the work you're authorized to do. Don't try to reach other people's information, interfere with the service, or upload anything unlawful or harmful.

Your information

How we collect, use and share information is described in our privacy policy.

No warranty; limits

We work to keep the app accurate and available, but it is provided “as is.” Your invoices and our records of payment govern what is owed. To the extent the law allows, we aren't liable for indirect or consequential losses from using or being unable to use the app.

Changes and ending use

We may update the app and these terms; the date above shows the current version. We may suspend access to protect the service or when an account closes. Arkansas law governs these terms.

Contact

Arkansas Equine Company LLC dba Amity & Albright Equestrian Center, 1299 Amity Road, Hot Springs, AR 71913 · 501-255-8077